Saratoga Ward Emergency Response Plan
Date: June 2010
GOALS OF THE WARD EMERGENCY RESPONSE PLAN
1.
To help
individual members AND non-members (and their families) living within ward
boundaries prepare for and respond to potential emergencies. It is
important to note that the primary responsibility to prepare for and respond to
emergencies rests with the individuals and families.
2.
To assist ward members AND
non-members (and their families) living within ward boundaries in times of an emergency
through communication and the deployment of skills and resources pre-identified
within the ward boundaries.
Various
hazards that could affect the ward:
1.
Resource/Utility
Shortage or Failure: This
hazard includes the shortage or loss of food and water or other resources such
as power, water, sewer, or natural gas, and shortages of fuel such as oil,
gasoline or diesel.
2.
Hazardous Materials: Hazardous materials incidents include
fixed-site and transportation related incidents involving hazardous and
radiological materials. Also included in
this hazard are drug laboratories.
3.
Transportation and
Industrial: Transportation and industrial accidents may
include major automobile or airplane crashes, train derailments, or accidents
that happen within industrial complexes or parks.
4.
Civil Disorder/Terrorism: This hazard includes riots, protests,
demonstrations, and strikes, as well as acts of terrorism. With 9/11 and the unrest due to the war in
Iraq, this could move to the top of the list quickly, and without warning.
5.
Health Epidemic: Includes contagious diseases and other
health-related epidemics.
6.
1000 Year Flood and/or
Irrigation or Canal Flooding.
7.
Natural Disasters such
as Earth Quake, Severe Monsoon/Hail Storm or Tornado.
Ward
Welfare Committee members and Preparedness Specialists, under the direction of the Bishop and his counselors, are
responsible for the following:
BEFORE AN EMERGENCY:
·
IDENTIFY ANY SPECIAL
NEEDS OF WARD MEMBERS AND NON-MEMBERS LIVING WITHIN WARD BOUNDARIES.
·
CERT Training: Ward Preparedness
Specialists should
be trained and certified as members of the Gilbert CERT Team (Community
Emergency Response Team) at Level 2. Individuals who receive Level 2 CERT training
are provided the initial training, along with many continuing education
opportunities and a yearly simulated training exercise. This increased knowledge enables these
citizens to provide not only for themselves and their family, but also (at
their discretion) for their immediate neighbors. Class space is limited. For more information, or to reserve a space
in an upcoming class, visit the Gilbert CERT website at www.ci.gilbert.az.us/fire/cert.cfm or call (480)
503-6142.
·
ONGOING UPDATES: Ward Preparedness
Specialists
should update, on an ongoing basis,
the zone calling tree and lists of special needs, special skills, equipment,
and facilities (Exhibits A, B, C, and D)
AS INDIVIDUALS OR FAMILIES MOVE IN, OR OUT, OF THE WARD BOUNDARIES. New
move-ins should receive the Ward Emergency Response Survey and fill it out as
soon as possible. Results will be
added to the Ward Plan.
·
ANNUAL UPDATE: Review and update this entire Ward
Emergency Response Plan, at least
annually, by May 1st. An
updated copy should be delivered to the Stake each year.
·
Individuals and families
within the ward boundaries should know which zone they live in and who their
Zone Leaders are. They should also be
familiar with the Ward Emergency Response Plan so they understand what will be
happening during an emergency and what their responsibilities are.
·
Set
up and maintain means of emergency communication that will enable ward leaders
to communicate with all ward members, non-members living within ward
boundaries, and stake leaders (such as the zone calling tree and related
procedures attached). Include updated
ward and stake directories and maps.
Test this communication system periodically. Ham radio should be acquired, if
possible.
·
Prepare
a list of telephone numbers that might be needed. The following lists of special and emergency
services are attached to the plan: Local
hospitals, Police, Sheriff, Highway Patrol, Ambulance Services, American Red
Cross, Electricity, Gas, Telephone, and Water Providers, Bishops' Storehouse
and other Church Emergency Services. THESE PHONE NUMBERS SHOULD BE USED ONLY
IF THE STAKE OR "911" EMERGENCY NUMBERS CANNOT BE REACHED. INDIVIDUALS AND WARDS SHOULD MAKE AN
EFFORT NOT TO TIE UP PHONE LINES AND SHOULD LET THE CIVIL AUTHORITIES TAKE THE
LEAD IN COORDINATING HOSPITALS AND EMERGENCY SERVICES, ETC.
·
Review
the ward's preparation to handle medical emergencies, including a review of
medical and first aid supplies stored at the church building and a review
of the ward resource list of members'
and non-members' special skills, including medical skills.
·
Have
periodic disaster recovery plan training for bishopric, welfare committee, ward
preparedness specialist, zone leaders, Ham radio operators, YM runner group,
and all members and non-members who will help with special skills, equipment,
or facilities.
·
Focus
on ensuring that family members are able to care for themselves.
·
Continue
to encourage families to work towards becoming prepared and self-sufficient by:
1) Obtaining at least a
three-month supply of food and 14 gallons of water per family member. If families are able, they should store even
more food and water - up to a year's supply or more. Use of the Mesa Cannery and the stake canner
should be encouraged.
2) Putting together 72-hour
kits for each family member.
3) Getting finances under
control.
4) Taking classes in first
aid and CPR.
5) Creating an emergency evacuation plan and
plans for reuniting if they are separated during a disaster.
·
The
ward should provide training in all the above areas. The stake may help with training.
·
Plan
ways to prevent and relieve the emotional trauma that members might suffer
during a disaster by providing worship services, recreational activities,
counseling, and service opportunities. Create a committee to organize these
services.
·
Create
other committees, as needed, and list them on Exhibit F.
DURING AN EMERGENCY: Assist the Bishop as he directs to provide
for both the physical and spiritual needs of the ward. Priorities include:
·
FIRST: ZONE LEADERS SHOULD CHECK ON THOSE WITH
SPECIAL NEEDS.
·
NEXT: Zone Leaders will use the zone calling
tree to identify those who are injured or in immediate danger. Contact those with CERT training to assist
where needed.
·
Assist
those who are injured or in immediate danger.
Call "911", if necessary.
·
Access
list of members' special skills, equipment and facilities to help with needs.
·
Report
to the Stake.
·
Account
for all families, assisting them to reunite as soon as possible.
·
Arrange
for shelter and other services as necessary.
·
Assess
damage to Church property and take steps to protect it as necessary.
·
Review
damage to homes and determine ways neighbors can assist one another.
·
If
necessary, establish shelter using Church buildings. Approval to do so should be sought from the
Area Presidency through the Stake Presidency (refer to Gilbert Arizona Stake
Emergency Shelter Plan). Besides
shelter, uses might include distribution of supplies, radio communication,
first aid station, sleeping quarters, and distribution of food and water.
AFTER AN EMERGENCY: Review the response, along with the Bishop,
and determine areas for improvement (i.e. special needs not identified,
equipment or skills needed but not available, communication assessment,
etc.).
Each ward should call at least one
communication specialist who possesses an active HAM radio license, or who is
willing to obtain a HAM radio license as soon as possible. Ward and stake communication specialists
should be encouraged to obtain an inexpensive HAM radio. Local
radio frequency information for contacting the Stake is as follows: HAM: simplex 146.46 mhz FRS:
Channel 9, Sub. 10
Stake Communication Specialist:
Communication Overview
When an emergency arises and the
Ward Emergency Response Plan is put into effect, the goal will be to
automatically locate and check on all ward families and to report on the
location and condition of each family to the Bishop, or other priesthood leader
in charge, at the Bishop's Operations Center.
The skills and resources available within the ward will then be assessed
and efforts will be coordinated in order to meet family and individual needs in
the most expeditious and prudent manner.
The status of our ward members will also be communicated to the
Stake. Communication will be made (in
order of priority) by phone, radio, or messenger.
Ward Communication Tree Using a communication Tree which divides members of the ward into
zones with zone leaders (according to where they live) has the possible
advantage of zone leaders and members being neighbors within walking distance
of each other.
Communication
lines during an emergency will be as follows:
Family or individual
Zone Leaders
Bishop Operations Center
Stake
Civil Authorities (Police, Public Work, Fire, City)
PLEASE NOTE: As the arrows indicate, the zone system may
be originated at either end. Families or
individuals may be the first to call Zone Leaders OR calls may originate with
civil authorities or Stake leaders, depending on who is first aware of a
disaster, injuries, or other needs.
In case of an emergency, it is the
responsibility of each family or individual to contact his/her Zone Leader
immediately to give a status report. If
the family or individual is unable to report, a runner will be sent to obtain
the status report. (The Zone Leader will
also begin making calls, first to those with special needs, and next to those
within their zone on the calling tree).
Runners/Messenger Groups
Runners will be established in order
to carry messages and reports, either by foot, bike, or car, between the ward
members, Zone Leaders, and the Bishop's Operations Center in the event
communication by phone is not possible.
When an emergency occurs, runners should immediately report to the Zone
Leader in the zone in which they live.
|
Quorum |
Area Covered |
|
Deacon |
District where quorum member resides - see
Exhibit A |
|
Teacher |
District where quorum member resides - see
Exhibit A |
|
Priest |
District where quorum member resides - see
Exhibit A |
|
Elder |
District where quorum member resides - see
Exhibit A |
Zone Leader Responsibilities
When an emergency occurs, Zone
Leaders should:
·
FIRST, contact those individuals
with special needs within their zones AND report to the stake on their
location and condition. Arrange for
people to help them, if necessary.
Contact those with CERT training to assist where needed. IN EXTREME EMERGENCY, DIAL "911".
·
NEXT,
use the calling tree to check on the location and condition of families and
individuals within their zones. REPORT
ANY INJURIES OR OTHER NEEDS TO THE STAKE IMMEDIATELY, AS THEY ARE
DISCOVERED. IN EXTREME EMERGENCY, DIAL "911".
·
REPORT Ward results to
the Bishop's Operations Center. Exhibit E is a checklist to help
facilitate the assessment of families.
If Zone Leaders are unable to report to the Bishop's Operations Center,
they are to report to the nearest Satellite Operations Center. Zone Leaders and their respective zones,
along with Operations Centers, are listed in Exhibit A.
·
Zone
Leaders are also to help coordinate assistance by relaying messages from the
Bishop's Operations Center to ward members and home teachers, if
available. If the phones are not working, the Zone Leaders will go to the Bishop's
Operations Center or use ward runners to send messages and reports. If a Zone Leader is unavailable or unable to
perform these responsibilities, the backup Zone Leader will take his/her place.
The Saratoga Ward Zone Leaders are:
Circle G Ranch:
* Vance, Olin & Sara (Zone 1)
* Rogers, Tom & Mindy (Zone 1)
* Tenney, Ron & Marilyn (Zone 2)
* Brimhall, Steven & Nancy (Zone 2)
* Clouse, Scott & Angie (Zone 3)
* Hubbard, Lyneer & Lynn (Zone 3)
Sonoran Vista:
* Allen, Robert & Raleine (Zone 4)
* Carlon, Derek & Ashley (Zone 4)
* Hatch, Ray & Jennifer (Zone 5)
* Cope, Brent & Karen (Zone 5)
Finley Farms:
* Christensen, David & Marnie (Zone 6)
* Smith, Scott & Brandee (Zone 6)
* Geier, John & Connie (Zone 10)
* Walker, Tom & Lori (Zone 10)
* Evans, Kurt & Lena (Zone 11)
* Bentley, Mark & Diane (Zone 11)
Rancho Cimarron:
* Read, Mike & Maridith (Zone 7)
* Stowe, David & Kimberly (Zone 7)
* Hill, La Mar & Lynette (Zone 8)
* Jenkins, Corey & Cassie (Zone 8)
* Pettyjohn, Leah (Zone 9)
* Lewis, Arlon & Cindy (Zone 9)
Bishop's Operations Center
When an emergency occurs, the Bishop's
Operations Center will be established for the following:
·
A
repository for all Ward Member Status Reports (see Exhibit E) from the Zone Leaders.
·
The
place from which members will receive instructions on how to help other members
and neighbors.
·
The
communications center and link with Stake, and potentially, with civil
authorities.
The Bishop's Operations
Center will serve as the post for the coordination of ward members' skills and
resources to assist others in the most expeditious and prudent manner. It will be located as outlined in Exhibit A. If the
main, backup, and satellite locations are unavailable, another location will be
selected and a note will be left indicating the location of the Operations
Center. Other locations may include
the Stake Center or the next available and safe LDS meetinghouse.
NOTE: THE BISHOP IS TO DIRECT THE EMERGENCY
RESPONSE EFFORTS WITHIN THE WARD BOUNDARIES, AND WILL BE IN CONTACT WITH THE
STAKE PRESIDENT (OR DESIGNEE) AND CIVIL AUTHORITIES. In the
event the Bishop is unavailable, the response efforts will be directed in the
following order:
1) Robert Morley, 602-318-9052 , 2) Jeremy Geigle, 480-593-1974 , and 3) Morley Smith - HP Group Leader, 480-892-2442
AT ALL
TIMES, INDIVIDUALS AND
FAMILIES SHOULD FOLLOW THE DIRECTION OF LEGALLY CONSTITUTED CIVIL AND
GOVERNMENT AUTHORITIES.
EXHIBIT G - EMERGENCY
PHONE LIST
(Updated 2-1-09)
| HOSPITALS | ||
| Banner Gateway Medical Center | 1900 N. Higley Rd., Gilbert | 480-543-2000 |
| Mercy Gilbert Medical Center | 3555 S. Val Vista Dr., Gilbert | 480-728-8000 |
| Banner Mesa Medical Center | 1010 N. Country Club, Gilbert | 480-834-1211 |
| Banner Baywood Heart Hospital | 6750 E. Baywood Ave., Mesa | 480-854-5000 |
| Banner Baywood Medical Center | 6644 E. Baywood Ave., Mesa | 480-321-2000 |
| Banner Desert Medical Center | 1400 S. Dobson Rd., Mesa | 480-512-3000 |
| Banner Children's Hospital | 1400 S. Dobson Rd., Mesa | 480-512-5437 |
| - (at Banner Desert Medical Center) | ||
| Arizona Regional Medical Center | 515 N. Mesa Dr., Mesa | 480-898-3333 |
| East Valley Urgent Care | 1355 S. Higley Rd., Ste. 104, Higley | 480-840-6600 |
| 641 W. Warner Rd., Mesa | 480-722-9828 | |
| Tempe St. Luke's Hospital | 1500 S. Mill Ave., Tempe | 480-784-5500 |
| Chandler Regional Medical Center | 475 S. Dobson Rd., Chandler | 480-728-3000 |
| Scottsdale Memorial Hospital - Osborn | 7400 E. Osborn, Scottsdale | 480-882-4240 |
| Mayo Clinic Hospital | 5777 E. Mayo Blvd., Phoenix | 480-515-6296 |
| Banner Good Samaritan Medical Ctr. | 1111 E. McDowell Road, Phoenix | 602-239-2000 |
| St. Joseph's Hospital & Med. Ctr. | 350 W. Thomas Road, Phoenix | 602-406-3000 |
| Barrow Neurological Institute | 350 W. Thomas Road, Phoenix | 602-406-6281 |
| - (at St. Joseph's Hospital) | ||
| Phoenix Children's Hospital | 1919 E. Thomas Road, Phoenix | 602-546-1000 |
| St. Luke's Medical Center | 1800 E. Van Buren St., Phoenix | 602-251-8100 |
| Paradise Valley Hospital | 3929 E. Bell Rd., Phoenix | 602-923-5000 |
| Phoenix Baptist Hospital & Med. Ctr. | 2000 W. Bethany Home Rd., Phoenix | 602-249-0212 |
| John C. Lincoln Hospital - N. Mtn. | 250 E. Dunlap Ave., Phoenix | 602-943-2381 |
| John C. Lincoln Hospital - Deer Valley | Loop 101 & I-17, Phoenix | 623-879-6100 |
| - (19829 N. 27th Ave.) | ||
| Arizona State Hospital | 2500 E. Van Buren St., Phoenix | 602-244-1331 |
| Veteran's Affairs Medical Center | 650 E. Indian School Road, Phoenix | 602-277-5551 |
| Gilbert Hospital | 5656 S. Power Rd., Gilbert | 480-984-2000 |
| - (corner of Power and Galveston) | ||
| POLICE, SHERIFF, HIGHWAY PATROL, FIRE DEPARTMENT, PUBLIC SAFETY | ||
| Emergency Reporting: 911 | ||
| Gilbert Police Department | 75 E. Civic Center Dr., Gilbert | 480-503-6500 |
| Gilbert Fire Department | 85 E. Civic Center Dr., Gilbert | 480-503-6300 |
| Gilbert Public Works Operations | 525 N. Lindsay Rd., Gilbert | 480-503-6400 |
| Maricopa County Sheriff | 100 W. Washington, Phoenix | 602-876-1011 |
| Arizona Dept. of Public Safety | 2102 W. Encanto Blvd., Phoenix | 602-223-2000 |
| - (Highway Patrol) | ||
| AMBULANCE SERVICES | ||
| Southwest Ambulance #251 | 317 N. Elm St., Gilbert | 480-632-7599 |
| Rural Metro Ambulance | 222 E. Main St., Mesa | 480-627-6000 |
| Southwest Ambulance | 708 W. Baseline Rd., Mesa | 480-655-9686 |
| Southwest Ambulance | 401 N. 104th St., Apache Junction | 480-986-4952 |
| Southwest Ambulance #857 | 333 N. Power Rd., Mesa | 480-641-3344 |
| Southwest Ambulance #206 | 4501 E. Main St., Mesa | 480-830-9807 |
| AMERICAN RED CROSS | ||
| American Red Cross - Main Office | 6135 N. Black Canyon Hwy (I-17 North) | 602-336-6660 |
| American Red Cross - Mesa Ctr. | 1550 S. Alma School Road, Mesa | 480-461-1100 |
| 877-265-3808 | ||
| ELECTRICITY, GAS, TELEPHONE, AND WATER PROVIDERS | ||
| Gilbert Public Works Administration | 50 E. Civic Center Dr., Gilbert | 480-503-6845 |
| Gilbert Public Works Operations | 525 N. Lindsay Rd., Gilbert | 480-503-6400 |
| - (water, sewer, wastewater, dead animals) | ||
| Southwest Gas Corporation | 201 W. 4th St., Casa Grande | 800-428-7324 |
| 602-861-1999 | ||
| Southwest Gas - Emergency Gas Leak Reporting | (DAY OR NIGHT) | 800-722-4277 |
| 602-271-4277 | ||
| Salt River Project | 10201 N. 44th Dr., Glendale | 623-934-0674 |
| Salt River Project - Electrical Emergencies | 602-236-8811 | |
| Arizona Public Service | 400 N. 5 St., Phoenix | 602-250-1000 |
| Arizona Public Service - Power Outages | 602-371-7171 | |
| 602-236-8811 | ||
| BISHOP'S STOREHOUSE AND OTHER CHURCH EMERGENCY SERVICES | ||
| Bishop's Storehouse - Admin. Office | 235 S. El Dorado Circle, Mesa | 480-894-1193 |
| Mesa Home Storage Center; Cannery | 235 S. El Dorado Circle, Mesa | 480-967-8551 |
| - Dry Pack Area | Phone: 480-214-9114 | FAX: 480-967-4829 |
| - E-mail address for above: MesaHomeStorageCenter@LdsMail.Net | ||
| Deseret Industries | 1020 W. Broadway, Mesa | 480-615-4267 |
| Queen Creek LDS Welfare Farms | 22010 S. 228th St., Queen Creek | 480-987-3401 |
| Homecraft Humanitarian Services | 830 E. 2nd Ave., Mesa | 480-835-5520 |
| Church Emergency Response | Salt Lake City, Utah | 801-240-4939 |
| - Communications | 801-240-3544 | |